Transform your event from start to finish with an automated, seamless, all-in-one AI event management solution

AI smart events management

at the heart of our offering is the AI smart event management software

a powerful platform that streamlines every stage of your event, from guest registration and real-time communication to attendee engagement, event wallet transactions, and advanced analytics reporting. This is the core system that ensures your event runs smoothly, delivers exceptional guest experiences, and provides you with actionable insights.

together, these integrations transform your event into a fully optimised,
data-driven experience — before, during, and after the big day

for clients seeking an even more comprehensive, AI turnkey solution, our platform can be enhanced
with two optional AI-powered tools askAYYI & SmartConnect,

automated event management software

An event management platform that transforms planning, execution, and results.
Blending intelligent automation with a human touch for truly memorable experiences.

digitised

event planning & promotion

you can easily handle registrations, tickets, and payments all in one place. set up different ticket types, add discounts or early-bird options, and keep everything simple. Plus, you can promote your event with ready-made emailers, event pages, and automatic updates to your attendees

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attendee engagement

mobile app for instant updates, schedules, and networking. Cashless payments for fast, secure transactions. live polls, Q&A, and push notifications for engagement.

engage, capture, and elevate your event

from live polls, Q&As, and event galleries to branded emailers and updates, keep your audience connected while gathering valuable insights to enhance every experience.

seamless in-app wallet for events

the in-app wallet makes payments easy for both organisers and attendees. guests can add funds, buy tickets, shop for event items, and even use NFC tags for quick tap-to-pay. For organisers, it cuts down on cash handling, keeps transactions secure, and gives a clear overview of all payments in one place

how smart software works

smart streamlines every aspect of your event, from guest registration to real-time engagement and post-event analytics.

step 2

Online In-App Communication & Event Engagement

Interactive attendee mobile app with real-time event updates.
Custom event pages with agenda, downloads, speaker profiles, and social links.
Internal chat, push notifications, Q&A, live polls, and surveys.
Session reminders and meeting scheduler features.
Live commenting feed and polling for audience engagement.
WhatsApp integration for automated attendee interactions.
Speaker presentations available for download.
Networking analytics to track attendee connections.

step 1

Guest Registration and Ticketing

Online ticketing platform for ticket sales, RSVP management, and attendee registration.
Customizable event registration with personalized invites, email confirmations, and calendar sync.
QR Code tickets for easy access and scanning.
Various ticket types: VIP, crew, organizers, complimentary, and vouchering.
Preloaded credit options for ticket holders.
NFC-enabled ticket conversion for cashless events.
Mobile scanning devices at registration counters and self-service kiosks.
Onsite ticketing infrastructure, including NFC (Near-Field Communication) wristbands, printed registration cards, and lanyards.
Delegate access control with session tracking.
Event staff for registration facilitation and admission scanning.

step 4

Real-Time Campaign Monitoring

Organizer dashboard for event setup and real-time monitoring.
Integrated event analytics with attendance statistics and engagement metrics.
Live tracking of session popularity and networking trends.
ROI metrics for sponsors and exhibitors.
Post-conference reports with demographic profiling and content engagement insights.
Market segmentation tools for targeted marketing campaigns
Future event recommendations based on feedback and performance.

step 3

In-Event Wallet & Transactions

NFC-enabled cashless transactions for secure, seamless payments.
Credit card, cash, or NFC-enabled phone top-ups to virtual wallets.
Preloaded funds or items linked to tickets.
Real-time transaction and balance checks.
Merchant/vendor integration with a unified sales system.
Custom vendor storefronts for product and inventory management.
Stock tracking and management with live reporting.
Vendor sales data available through mobile interface.

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automated solutions

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smarter event communication

enhance your platform with askAYYI, an optional AI-powered tool that manages guest and team communication through intelligent voice, chat, and automation.

askAYYI transforms event management by acting as both your guest-facing concierge and your internal command centre. With
advanced conversational AI, telephony integration, and real-time automation, it ensures every interaction is seamless and every
detail is under control.
Inbound: Instantly answer questions, capture RSVPs, and manage special requests via natural voice AI.

Outbound: Call prospective attendees, confirm bookings, and send reminders, fully automated and personalised.
Provide guests with real-time schedules, venue details, and personalised recommendations. Handle last-minute changes
instantly, without manual intervention.
Log all event details, updates, and Q&As into askAYYI’s sandbox so teams can get instant answers on schedules, suppliers, or
operational needs, ensuring everyone stays aligned.
Schedule meetings, send task reminders, and escalate urgent issues to the right people. Keep all communications centralised
and context-aware.
Connect with guests and teams via phone, email, WhatsApp, Facebook, Instagram, and website chat — meeting them where they
are.
Automatically send thank-you messages, gather feedback, and capture insights for future events.

with askAYYI as the “front of house” and operational nerve centre, you
deliver a seamless, personalised guest experience while streamlining event operations

target the right guests

identify, reach, and engage the right guests with tailored invitations and curated VIP lists, ensuring your event connects with the people who matter most.

SmartConnect brings the power of AI-driven lead generation into the event space, enabling you to identify, reach, and secure exactly the guests you want at your event. From curating high-value VIP lists to delivering tailored invitations at scale, SmartConnect ensures you’re speaking to the right people, with the right message, at the right time.
Pinpoint your ideal attendees by filtering for industry, role, location, or influence level. SmartConnect’s data
intelligence builds accurate, verified guest lists that align with your event goals.
Crafted messaging that feels personal, not generic, delivered via AI-driven outreach. Each communication is tailored to resonate with the individual guest, increasing acceptance and attendance rates.
Reach your target audience across email, Instagram, Facebook, and WhatsApp to maximise visibility and response. Smart scheduling ensures invitations and reminders land at the right moment.
Set up intelligent follow-up sequences to confirm attendance, manage RSVPs, and keep your event front of mind for invitees, ll without manual effort.
Connect with guests and teams via phone, email, WhatsApp, Facebook, Instagram, and website chat — meeting them where they
are.
Track open rates, clicks, and responses in real time, refining outreach to secure maximum engagement from your guest list.

by integrating SmartConnect into AI Event Management, you replace generic mass invitations with a focused,
data-driven approach that delivers the right people into the right room, every time

effortless planning, exceptional experiences

redefine event success with AI-driven innovation

why choose AI event management?

challenging the traditional way of event management

effortless event management

automates registration, ticketing, and access control, reduces manual work with real-time tracking and reporting, streamlines operations for organisers and vendors.

enhanced attendee experience

mobile app for instant updates, schedules, and networking. cashless payments for fast, secure transactions. Live polls, Q&A, and push notifications for engagement.

data-driven insights & security

real-time analytics to track attendance and engagement. AI-powered fraud prevention and secure transactions. post-event reports to refine future event strategies.

maximise your event’s impact

invest in smart event management

seamless operations

connect

reduce your costs, improve attendee experience, and optimise event success. Invest in smart technology that saves time, enhances security, and delivers a world-class event experience.